Employment and Safety Screening Module Features
Employment and Safety
The
driver employment and safety modules provides a single screen view of a drivers
performance, work related events, and compliance activities. This single screen
can standalone or pull together data from the dispatch software driver files and
IEG’s risk management database to give quick access to any driver’s safety
and performance. In combination with IEG’s Pre-Employment
and Recruiting system a complete, paperless, printable, DOT driver qualification
file can be maintained online.
All
the features in the Employment and Safety system can be secured based upon a
user’s authority.
Module
features include:
Module
features include:
Interfaces
to Dispatch/HR Files –
Interfaces to all the most popular commercial dispatch software are available
and can eliminate duplicate entry to keep driver data in sync in both systems.
If no related software exists, the module can stand alone and driver data can be
entered and modified through the ‘general info’ tab.
Random
Name Generator -
The random name generator allows the user to pull drivers or other employees
into a selection pool. A selection program randomly selects names from that
pool. Any percentage between 1% and 99% can be used as the selection criteria.
Reports can be generated by employee name, supervisor name, terminal ID, or by
fleet manager. The selected names can be fed to the drug test section within the
Safety System.
Violation
Tracking -
This section allows the user to enter and track violations, associated dates,
venues, and fine amounts. Each of these violations can be assigned to an
internal user or supervisor. Points can be assigned to each violation type. This
information is fed to the Driver Profile.
DOT
On Road Inspection -
The road side inspection section allows the entry of inspection and violation
data on any DOT inspection. The data can be sorted by drivers, equipment, or
violation types, including out of service violations. This information is fed to
the Driver Profile.
Observation
Reports -
The observation report section collects the data on any observation report for
any driver. This data can be fed to the Driver Profile
Automated
Forms, Letters, and Emails - The
mail merge program allows the user to establish letters and forms and to easily
merge them to employees. There are standard forms which can be used ‘as is’
or modified to reflect individual company preferences. In addition, the end user
can define additional letters documents. A record of all generated
correspondence is kept with driver’s profile.
Diary
and Automated Activity Scheduler -
The activity scheduler allows any user to establish appointments or diary
activities. These activities can be set up as a personal reminder or they can be
sent from one user to another. Activities can be established with activity and
response memos. Activities sent to others can be marked with a response required
so that when completed they will return to the diary list of the person who send
to activity.
Drug
Tests -
The drug test program works in conjunction with the random name generator or by
itself. The data collected includes dates scheduled, dates completed, results,
and reasons for testing.
Awards
and Training –
Awards and training records can be attached to drivers with the type of
award/training, the date and a description.
Emergency
Contacts –
Contact information for multiple individuals or associates can be attached to
ever driver.
User
Defined Fields –
If company specific data items need to be collected, user defined fields can be
established and attached to every driver.
Log
Violations –
The log violation section allows the collection of violation data on both time
card and log drivers.
Driver
Profile -
The purpose of the driver profile program is to provide the user with a quick,
printable overview of a drivers performance in a single screen or report.
This
section can have two automated feeds and one manual feed. The first automated
feed is from Risk Management. It provides data on all accidents, incidents,
OS&D’s, and Worker’s Comp claims. The second feed is from Driver
Recruiting. It provides data about who recruited this driver, who this driver
has trained and who trained this driver. The manual feed allows the user to
establish categories for manual entry. These categories could include awards,
training classes, observation reports, call in complaints, or data from other
data tabs.
Expirations -
The expiration tracking section allows the tracking of any expiration any
employee might have. For drivers this could be a CDL, a physical, or annual
review. Users can define any number of expiration types to track. The expiration
data can include what is expiring, when it expires, and a memo for notes
regarding the expiration. This information is fed to the driver profile.
-->
Compliance – The
compliance section allows the recording of reviews, policy violations, etc
Hazmat/Emergency
Script -
The hazmat/emergency script allows the user to establish a predetermined outline
of response to hazmat spills or other emergencies. This script can contain
details about who to notify and how they are to be notified. All contingencies
and guidelines can be included.
Attachments – The
attachments section allows scanned images, forms, pictures, pdf files,
spreadsheets, letters, etc. to be stored, viewed, and printed as a part of a
driver’s file.
Miscellaneous
Incidents –
The Miscellaneous Incidents section allow for collection of dates, comments,
categories of various incidents like citizen complaints/praises, customer
complaints/praises, performance observations, etc.
Accidents – The
accident section allows the collection of data on accidents and incidents
including accident type, preventable, DOT reportable, injuries, fatalities, and
descriptions. This section can be turned off when the Risk Management system is
present.
Points – The
driver point section pulls together points from all the different date entry
screens and modules into a single printable list. Both positive and negative
points can be assigned to a drivers point list. The list can be limited by date
range.
WINK- WINSLOW, KEVIN
MARK
Printed: 08/01/2008
by SYSDBA
Description Date Points
====================== ============== =========
Awards/Training -85
Equipment and Yard Sign-up 07/06/2006 -5
Fire Extinguisher Training 07/06/2006 -5
Annual Re-Orientation 10/06/2007 -10
Defensive Driving Course 04/24/2008 -10
Million Mile Award 07/25/2006 -50
Annual Re-Orientation 06/09/2009 -5
Violations 35
Registration-none/expired 09/08/2006 5
Speeding 10 MPH Over 09/08/2006 10
Speeding 10 MPH Over 11/19/2008 10
Speeding 10 MPH Over 03/11/2009 10
Accidents 55
Lost Cargo 09/15/1998 25
Stuck/Mud/Snow-Tow Out 01/11/1999 5
Ran Off Rd. 04/15/2008 25
=========
Total -15
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